Best Real Estate Virtual Assistant Companies in 2024
Scaling a business can be very challenging, especially when it comes to the daunting task of hiring new employees. Employees are expensive, require training, human resources chops, and often office tools and space.
A popular way to scale in a lean and affordable way is hiring virtual assistants, or VAs. Let another company manage their HR! A virtual employee can be significantly more affordable than a traditional employee, especially those who are sourced from exchange rate advantages areas like the Phillippines. They are often already trained on the tasks you need, and it is easier to switch between assistants if you are dissatisfied.
Best of all, their time can often more easily be scaled to your business needs.
Below are the best virtual assistant companies for real estate, each with their own focus on developing the kinds of skills in their VAs that Realtors need.
The Contenders
MyOutDesk
$1988+/mo. MyOutDesk, or “MOD”, is a VA company focused on full-time VAs in the prospecting, marketing, or administrative assistant roles (to include transaction and listing management). Their VAs are based in the Philippines and it is one of the most affordable ways to hire a virtual assistant to scale your business.
Scale Virtually
$913.50/biweekly. Scale Virtually is a virtual assistant company focused on real estate agent and broker clients. Their services span the full range of needs, including receptionists, ISAs, outbound marketing, and transaction management. They utilize VAs based in the Phillippines.
Showami
~$50+/showing. Showami is an easy service for real estate agents to hire local agents to show homes to clients they cannot show themselves. The affordable pay-per-showing pricing allows agents to use it either for one-off emergencies or build it into their business model entirely if home access is not central to your value proposition.
Summit VA Solutions
$1500/mo. Summit VA Solutions provide full-time VAs for a wide selection of roles including transaction management, property management, marketing, administrative work, and more. Their VAs are based in the Philippines and have an impressive amount of experience and training on the most common real estate software systems.
Transactly
$127+/listing. Transactly offers listing and transaction assistants on a per-listing basis. This is a huge plus for brokerages and teams who don’t want full-time TCs or VAs but also don’t need their salespeople spending time on paperwork and transaction management.
Virtudesk
$9.55/hr. Virtudesk is a US-based VA service that you can hire full time, part time (20 hrs/week), or for individual projects at low hourly rates. The possible roles include admin, transaction management, prospecting, and more. Ditch having to hire, fire, train, and manage payroll as you scale your real estate agent business.
Zirtual
$549+/mo. Zirtual allows you to buy help from numerous different categories in amounts ranging from 12 to 50 hours a month. Example specialties they have include data entry, social media marketing, website maintenance, and real estate assistants. Consider Zirtual if you need help but aren’t sure if you have enough work to justify a part-time employee.
Other Real Estate VA Services
Other real estate virtual assistant services include:
- Ossisto
- ShoreAgents
- Streamline Agents
- Virtual Assistant Talent
This also doesn’t include the “gig economy” platforms where you can find an hire individuals for projects, part-time, or even full-time work, like:
- Fiverr
- Freelancer
- Upwork
- Toptal
Also, separate from this category are virtual ISA companies that focus on inbound, outbound, reception, and telemarketing, like:
Foreign vs. US Based Virtual Assistant
There are quite a few upsides of using a real estate VA service with assistants based in the Phillipines.
Most Filipinos speak English, especially the ones serving as US VAs. They work the same hours as your own time zone so that there is not an issue of workday availability. They are a great solution for agents wishing to save money on tasks like data entry, social media management, or transaction management.
For obvious reasons, these services probably aren’t ideal for any customer service roles. Many of them do not even offer ISA services.
If you need help with a customer-facing role like telemarketing, you are likely better off with a service based in the United States. Some, like Virtudesk, even offer college-educated VAs.
Full Time vs. Part-Time vs. Per Transaction
There are very flexible VA options for every real estate agent.
Many services prefer to offer full-time VAs. Dedicated virtual assistants are able to efficiently focus on the most relevant skills and technology relevant to the real estate agent. Like full-time employees, these VAs can also be better integrated into the company culture and can develop long term relationships with you and your business.
Part-time VAs are often paid either for 20 hours a week or with hourly rates. They will be more expensive than the same VA service at full time, but obviously can be a more manageable entry point.
The model I wish I had known about sooner is paying per transaction. And only when the transaction closes! These VA services allow an individual agent or small team still growing their business to have an affordable way to bring on a professional transaction coordinator. In fact, I might go so far as to recommend that even new agents outsource their transaction management to a VA company.
Conclusion
Hiring a real estate virtual assistant for your real estate business can be a smart and agile way to grow your team, or add to your existing business.
Shop VA Providers
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Scale Virtually$913.50 -
Showami$50.00 -
Zirtual$549.00 -
Virtudesk$9.55 -
Transactly$127.00 -
Summit VA Solutions$1,500.00 -
MyOutDesk$1,988.00